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Administration Officer

Kevin Heinze GROW
  • Classification: SCHADS Award Level 2
  • Reports to: Coordinator - Administration
  • Conditions: Permanent part time (30 hours / week)

Role Description

This position is responsible for assisting with a wide variety of administrative tasks in the KHG office environment, performing a range of functions which are defined by established routines and procedures.

An essential aspect of this role is an ability to work well in a positive and energetic manner in order to ensure positive outcomes for participants of KHG through modelling appropriate workplace behaviour.

Key Features

  • $60,189 - $65,662 per annum, pro rata
  • Salary packaging up to $15,900 per FBT year
  • 10.5% superannuation
  • Family, LGBTIQA+ and disability friendly employer

About Kevin Heinze Grow

Kevin Heinze Grow is a leading disability and mental health charity. Founded in 1979, we deliver services to people of all ages and abilities at our two garden centres in Doncaster and Coburg. The Kevin Heinze Grow model is founded on principles of therapeutic horticulture. In the peaceful and stress-free environment of a garden, our experienced and multidisciplinary team work with our participants to help them reach their goals.


May include:

  • Administrative tasks including postage, ordering supplies, answering the phone, directing calls, triaging emails with assistance, and sourcing quotes;
  • Assisting the Coordinator – Administration with administrative tasks relating to banking, invoicing and payroll;
  • Assisting with administrative tasks relating to specific KHG programs;
  • Administrative tasks relating to recruitment and engagement of KHG volunteers including but not limited to the provision of prepared information, scheduling interviews and processing compliance checks;
  • Provision of administrative support to senior staff;
  • Demonstrating empathy and respect, contributing to a safe and welcoming environment for a diverse group of people;
  • Managing time, planning and organising their own work plan;
  • Participation at regular KHG staff planning sessions;
  • Operating according to KHG policies;
  • Working as part of a cooperative multidisciplinary team;
  • Other duties as required.


  • Excellent time management
  • Excellent organisational skills
  • Excellent written and verbal communication skills
  • Numeracy skills
  • Sense of humour
  • Creativity in problem-solving
  • Persistence
  • Attention to detail

Key Selection Criteria

  • Proven experience in administrative roles in a busy office environment;
  • Capacity to support senior staff in a proactive and intuitive manner;
  • Highly developed written and verbal communication skills;
  • Capacity to build effective working relationships;
  • Demonstrated capacity to make timely and appropriate decisions;
  • Highly developed time-management and organisational skills;
  • Computer literacy.


  • Understanding of or interest in disability and mental health
  • Knowledge of the Xero accounting system


Applicants must agree to undergo the following checks prior to employment.

  • Police Check
  • Working With Children Check
  • Disability worker screening
  • COVID-19 Vaccination Certificate

How to apply

This job ad has now expired, and applications are no longer being accepted.

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