About us:

The Health Services Union NSW/ACT/QLD is a growing 45,000-member strong union that aims to use its collective power to build a fair and just society through improving conditions for our members in the health and aged care industry. The organisation’s annual turnover is approximately $24m, with an employee base of approximately 120 staff.

About the role:

We are seeking an experienced Personal Assistant to provide administrative and operational support to the HSU Secretary. This role would be suitable for a highly resourceful person who is comfortable working in a fast-paced environment, sometimes under pressure, with a ‘can do’ attitude with the ability to pro-actively identify support needs. This position is based at the HSU office in CBD Sydney.

Responsibilities:

• Provide professional administration and operations support to the HSU Secretary, including diary management, coordinating stakeholder communications, meetings and minute taking at key meetings.
• Assist the HSU Secretary and the Chief Financial Officer preparing governance and compliance reporting.
• Attend meetings and work in progress reviews tracking items requiring action.
• Travel management including flights, accommodation, itineraries and expenses in line with relevant Union policies.
• Preparation and management of events and other functions, including meeting coordination, collating and disseminating agendas and minutes etc.
• Process expenses and accounts payable requests in addition to having a grasp of excel and spreadsheets for budget and monthly expenditure reviews;
• Maintain knowledge of Union’s operations, guidelines, processes and people in order to facilitate aligned executive support. Providing a bridge for consistent, standardised, timely communication between the HSU Secretary, the executive team and internal and external parties;
• Work constructively in alignment with HSU values. Comply with all HSU policies and procedures and statutory obligations, occupational health and safety, to contribute to a safe, healthy, equitable and ethical workplace.

Skills and Attributes:

• Relevant experience as an Personal/Executive Assistant with operational experience.
• Excellent organisational and interpersonal skills.
• Demonstrated ability to juggle conflicting priorities and deadlines.
• Advanced knowledge and understanding of MS Office software
• Excellent communication skills, in written and oral
• Sound problem-solving with strong decision-making capabilities.
• Strong financial competence with ability to innovate and achieve results.
• Ability to use initiative with ability to adapt and manage unpredictable workload.
• Ability to maintain strict confidence at all times.

Please note: Short listing will commence immediately. We reserve the right to close the position without notice. Relevant screening checks will be conducted as part of the recruitment process. These may include National Criminal Records and National Police Background Checks.

ONLY APPLICANTS WITH THE RIGHT TO WORK IN AUSTRALIA WILL BE CONSIDERED FOR THIS ROLE

PLEASE NOTE WE WILL NOT BE ACCEPTING UNSOLICITED APPLICATIONS FROM AGENCIES.