Guide Dogs NSW/ACT is the leading Australian provider of Guide Dogs and orientation and mobility services for people with sight loss. We are a trusted, long-standing and well recognised charity.

We are currently seeking an enthusiastic and creative Events Coordinator (known internally as an Activations Coordinator) who is highly organised, flexible, with exceptional attention to detail, and who excels in managing relationships to produce a calendar of events that engage our range of stakeholders. You will be responsible be to provide administrative support and assistance in the successful staging of events in NSW, the ACT and VIC; as well as to establish an effective volunteer events team.

Responsibilities:

Reporting to the Activations Manager, you will be a self-starter and responsible for the following, among other duties:

• Planning, maintaining and executing the annual events calendar for Guide Dogs NSW/ACT and Guide Dogs Victoria;
• Providing administrative support including preparation and dispatch of invitations, production of event documentation and assembly of event kits;
• As required, attending events to assist with bump in, bump out and staging;
• Liaising with stakeholders to ensure equipment, transport, event supplies and merchandise are organised for each event;
• Ensuring catering, photographers, promotional material, audio visual requirements and table settings are organised in a timely manner;
• The logistics and welfare of all talent (including dogs and puppies) are managed effectively for each event;
• Establishing, engaging with and supervising the Event Volunteer Team;
• All enquiries and bookings for Public Speakers are managed efficiently; and
• Overseeing and managing the events merchandise inventory and storage.

Requirements:

To be considered for this opportunity you must demonstrate the following:

• A tertiary qualification in administration, events management/marketing or a similar field is highly desirable;
• Good photography and videography skills;
• Prior experience in events coordination and administration;
• Be self-driven, possess a friendly and professional manner;
• Possess good interpersonal and communication skills to manage relationships with a variety of internal and external stakeholders;
• Be highly organised, flexible and able to prioritise effectively;
• Strong MS Office skills in Word, Excel and PowerPoint; and skilled in using CRM (database) systems;
• Accuracy and good attention to detail; and
• Possess a current drivers licence.