Guide Dogs NSW/ACT is the leading Australian provider of Guide Dogs and orientation and mobility services for people with sight loss. We are a trusted, long-standing and well recognised charity.

We are currently seeking an enthusiastic and creative Events Coordinator (known internally as an Activations Coordinator) who is highly organised, flexible, with exceptional attention to detail, and who excels in managing relationships to produce a calendar of events that engage our range of stakeholders. You will be responsible in providing administrative support and assistance in the successful staging of events in NSW, the ACT and VIC; as well as to establish an effective volunteer events team.

Responsibilities:

Reporting to the Activations Manager, you will be a self-starter and responsible for the following, among other duties:

• Planning, maintaining and executing the annual events calendar for Guide Dogs NSW/ACT and Guide Dogs Victoria
• Providing administrative support including preparation and dispatch of invitations, production of event documentation and assembly of event kits
• As required, attending events to assist with bump in, bump out and staging
• Liaising with stakeholders to ensure equipment, transport, event supplies and merchandise are organised for each event
• Ensuring catering, photographers, promotional material, audio visual requirements and table settings are organised in a timely manner
• The logistics and welfare of all talent (including dogs and puppies) are managed effectively for each event
• Establishing, engaging with and supervising the Event Volunteer Team
• All enquiries and bookings for Public Speakers are managed efficiently
• Overseeing and managing the events merchandise inventory and storage

Requirements:

To be considered for this opportunity you must demonstrate the following:

• A tertiary qualification in administration, events management/marketing or a similar field is highly desirable
• 2 years successful and proven multi-event coordination and administration experience, with capacity to carry out the role with a degree of autonomy
• Proven experience in collaboratively providing in a team environment, a high level of accurate project and administrative support work
• Engaging interpersonal and relationship building skills with a variety of internal and external stakeholders including colleagues, sponsors, suppliers and supporters
• Proven ability to solve problems in a variety of settings with a creative can-do approach
• Good photography and videography skills
• Prior experience in events coordination and administration
• Be self-driven, possess a friendly and professional manner
• Strong MS Office skills in Word, Excel and PowerPoint; and skilled in using CRM (database) systems
• Possess a current drivers licence

For additional details on the role, please see the attached position description for this vacancy.

For further information, please email [email protected], using the subject line: Events / Activations Coordinator enquiry via EthicalJobs.

Please be advised that this position is full time and the successful candidate in this position will be required to complete a Working with Children Check and National Criminal History Check.