• Located in our beachfront offices in Coolangatta, QLD
• Full Time, fixed term 12 month contract with the possibility of extension
• Do what you love while helping people live BOLD lives

The key purpose of this role is to provide executive administration and project support to the CIO and the wider Information & Technology team. We are looking for an enthusiastic, approachable, natural communicator who is a logistical wizard and thrives on working in a fast-paced, deadline-driven environment. Are you highly motivated and love organising other people? We would love to hear from you!

What will you be doing:

• Provide secretarial and office administration support to the CIO in a timely and effective manner
• Manage accurate diary and commitments e.g. schedule appointments, organise meetings, travel and catering where required
• In consultation with the CIO resolve conflicting demands including prioritising and rescheduling meetings and appointments
• Organise team events and functions when required
• Prepare and produce documents, reports, correspondence, presentations, project spreadsheets etc. in a timely manner and as required
• Maintain records and provide general administration support to the CIO
• Organise travel and accommodation for the CIO for meetings and events interstate and overseas, and accompany CIO where necessary
• Review documents for signing and approval by the CIO
• Assist with the proofing, preparation and submission of department operational plans
• Participate in a range of projects across the organisation as requested by the CIO
• Participate as a team member in various projects including project documentation and minutes
• Carry out project tasks as delegated including writing, maintaining, reviewing or editing documentation
• Complete data entry of continuous improvement activities and project tasks into the quality system and other company systems as required to ensure detailed records are maintained
• Provide support, coaching and guidance to stakeholders
• Use project scheduling and control tools to monitor collection of client data

What You’ll Need to Have:

• A minimum of 2 years' experience in a similar role
• Highly developed time management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects/tasks including the organisation of events and functions
• Demonstrated experience in secretarial work and the preparation of agendas and minutes
• Demonstrated tact, discretion, diplomacy and negotiating skills maintaining confidentiality
• Advanced skills in Microsoft Word and a high level of proficiency in other Windows-based computerised systems, software and applications and spreadsheets
• Demonstrated strong pro-active drive, initiative and energy to ensure maximum efficiencies and effectiveness in all areas of responsibility

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Nic Gulliver on 07 5669 0559 (option 3), quoting Ref No. 917049.