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Administration Officer

Energy Efficiency Council

COMPANY PROFILE

The Energy Efficiency Council is a not-for-profit membership association for businesses, universities, governments and NGOs. Founded in 2009, the Council’s members are diverse, but are united by a common cause: building a sophisticated market for energy management products and services that delivers:

  • Healthy, comfortable buildings;
  • Productive, competitive businesses; and
  • An affordable, reliable and sustainable energy system for Australia.

The Energy Efficiency Council’s vision is to make Australia a global leader in smart energy management. To this end, the Council works with its members and partners to:

  • Drive ambitious government policy by advocating for smart energy management policies and programs that deliver for all Australians;
  • Support business decision making and growth with trusted, impartial information on energy so they have confidence making the right energy management investments; and
  • Build the quality of energy management products and services by delivering training and professional development to energy management professionals across Australia.

Energy management encompasses a wide range of practices and technologies including energy efficiency, demand management or load shifting, and demand response. Smart energy management makes our buildings healthier and more comfortable, our businesses more productive, and our energy system more affordable.

JOB PURPOSE

The Council is seeking someone who is interested in, and engaged with, Australia’s energy sector, and who possesses excellent administrative, organisational, interpersonal and communications skills. Experience in an industry association or member-based organisation will be considered favourably.

Reporting to and under the direction of the General Manager, the primary focus of this role is to provide administrative support to the operational aspects of the organisation, including the provision of member services, the delivery of the administrative aspects of the events and training programs (Sector Development) and general office administration, to ensure they are delivered efficiently and effectively. The role is also responsible for the ongoing maintenance of the Customer Relationship Management system (CRM) to ensure this important business asset is current and accurate, which underpins the successful delivery of the Council’s activities.

This will include:

  • Administrative and governance support to the General Manager, including general office and finance administration;
  • CRM administration;
  • Administrative support of member services, events and training delivery; and
  • Administration of the CEO’s diary and travel administration for CEO and key staff.

The Administration Officer will be highly motivated, with a track record of demonstrating initiative, acting autonomously, and having a keen attention to detail. The Administration Officer will have excellent interpersonal, analytical, and oral and written communication skills, and a minimum of three (3) years’ experience in an administrative role.

KEY DUTIES

This roll will provide administrative support to all operational areas of the Council as directed by the General Manager to ensure the smooth and efficient day to day running of the office, and assist in the completion of general administrative activities associated with the provision of the Council’s member services and events and training delivery. This role is responsible for the timely maintenance of the CRM to ensure it is current and accurate. In addition, this role will administer the meeting scheduling and travel administration of key staff, including the CEO. The role requires a willingness to be a strong team member, an ability to use initiative to solve problems, and to demonstrate outstanding organisational skills, agility and resourcefulness.

The Administration Officer should undertake these duties to fulfil the following goals:

  • Support the General Manager in operationalising the Council’s policy and advocacy agenda and vision, and the general administration of the organisation;
  • Ensure the maintenance of a current and accurate member and non-member database (CRM);
  • Support the efficient and effective delivery of member services;
  • Support the successful delivery of the events and training programs;
  • Successfully administer the CEO’s diary;
  • Support key staff in travel administration; and
  • Assist in the achievement of the Council’s strategic objectives.

The Council is a small and flexible organisation. The successful candidate will be required to work on a range of cross-organisational administrative activities on an ad hoc basis, in collaboration with colleagues and external stakeholders to meet the Council’s overall goals.

KEY EMPLOYMENT CONDITIONS

Exact employment conditions will be negotiated based on the qualifications and experience of the candidate.

  • Office based position in the Melbourne CBD (currently working remotely under COVID-19 conditions);
  • Four - five days per week (0.8-1.0FTE);
  • $65,000 per annum (including superannuation) for 1.0FTE, pro-rated to 0.8FTE as appropriate;
  • Some out-of-hours work may be required; and
  • Some interstate travel may be required.

KEY SELECTION CRITERIA

Refer the full position description for the key selection criteria that should be addressed in your application cover letter.

The full Position Description is attached.

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