Reports to: Kerry Graham – Director (Executive & Board Support); and Heidi Jasprizza – Finance and Operations Manager
Location: Home office
Capacity: Full time (1 FTE) Fixed term contract ending 30 June 2022
Salary Range: $75k - $78k + super per annum
ROLE PURPOSE
The Executive Assistant / Operations Support serves to:
- Provide responsive and comprehensive secretarial and administrative support to the Executive Directors and the Board to meet strategic objectives
- Ensure the efficient and effective day-to-day operations of the organisation, to support the core team in their activities
POSITION RESPONSIBILITIES
Key result areas:
Executive and Board Support
- Diary management and support for two CoDirectors & CEO
- Prepare and edit correspondence, communications, presentations and other documents as required by the executive team
- Provide secretarial support to support effective governance (including preparation for reporting packs for the Board in advance of a minimum of three Board meetings per year)
Meeting and Travel Management
- Travel Management (Core Team/Network)
- Manage logistics of a range of meetings, including Board, internal team, projects, and the public CFI learning calendar
Operations and IT Management
- Development and implementation of operations, policies, procedures, and other internal systems
- Key support towards the implementation of a CRM, migration and maintaining records of CFI contacts Serve as the first point of contact for IT support requests, to triage and resolve issues (with outsourced IT company to be scoped)
- Manage IT infrastructure and business systems, including suppliers, hardware, software, databases, and other resources
- Manage office facilities and equipment, including procurement, remote office environments and processes
- Keep records and maintain document repositories (hardcopy and digital)
- Support Finance & Operations Manager as required with automation and continuous improvement options
HR Management
- Administer and support the implementation of HR management activities, including recruitment, interview process, induction, onboarding, offboarding, record maintenance and team culture
- Liaise with contractors/suppliers, and support subcontractor management activities with other Leads including Network Members
- Other duties as requested
A position description is attached.