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Enterprise Portfolio Management Office Lead

Beyond Blue

Beyond Blue’s vision is for all people in Australia to achieve their best possible mental health.

Our mission is to work with the community to improve mental health and prevent suicide.

We aim to achieve this by:

  • Promoting mental health and wellbeing.
  • Being a trusted source of information, advice and support.
  • Working together to prevent suicide.

Beyond Blue’s values are Collaboration, Respect, Enthusiasm, Excellence, Innovation and Integrity.

The Strategy, Policy and Reform Group leads the strategic, policy and reform directions of Beyond Blue.

The Strategy and Planning unit creates Beyond Blue’s strategy, objectives and planning processes and ensures strategic alignment across the organisation. The unit also leads and coordinates Beyond Blue’s Enterprise Portfolio Management Framework to ensure that our strategy is guiding our investments.

The Enterprise Portfolio Management Office (EMPO) team aids Beyond Blue to bring our strategy to life by supporting teams through the planning and approval of their ideas, action plans and business cases.

The EMPO provides company-wide guidance on governance, process, and portfolio management best practice, tools, and techniques.

As EMPO Lead you will be responsible for driving cultural and practice change with staff at all levels of the organisation. You will coach and mentor people to understand and effectively use Beyond Blue's planning framework underpinned by the Scaled Agile Framework (SAFe).

The EMPO supports senior leadership by recording, analysing and presenting information that allows them to review the portfolio’s overall performance, and ensuring its strategic alignment.

Your success will support greater community centricity, greater delivery agility and greater organisational efficiency, underpinned by appropriate governance.

Key Accountabilities

  • Lead the development and implementation of new governance and portfolio management frameworks as part of Beyond Blue’s business transformation
  • Lead the development and ongoing implementation of strong planning, project management and continuous improvement culture, including the induction of new staff into the EPM practices and regular communication through appropriate channels in consultation with the Culture, Change & Communication team
  • Advise and support the organisation on the change management requirements for successful implementation. It is expected the EPMO Lead will remain up to date on appropriate enterprise portfolio management practices and drive their implementation
  • Manage the EPMO, which provides secretariat support to the organisations’ portfolio management forums. This will include the management of staff and/or suppliers and the preparation of regular analytical reports to support decision making
  • As product owner of the EPM Framework and it’s systems, partner with the Business Solutions Group to oversee the development and implementation of enterprise portfolio management system(s)
  • Build the capability of Beyond Blue staff to adopt more agile practices
  • Work closely across the organisation building strong working relationships in order to drive new initiatives and influence decision making where appropriate.

Qualifications and Key Selection Criteria

Essential

  • Formal qualifications in project management

Desirable

  • Leading and/or Implementing SAFe
  • Lean Portfolio Management
  • Change management training and/or qualifications.

Knowledge, Skills & Experience

Essential

  • Project management skills – must have highly developed project management skills and a minimum of five years’ experience in managing complex projects
  • Must have exceptional experience with portfolio/program/project governance, processes, methodology, risk management and reporting
  • Planning skills – proven experience in facilitating and coordinating organisation-wide planning processes, creating a line of sight between strategic plans and day-to-day work plans, and identifying and managing dependencies
  • Change management – demonstrated experience in implementing internal change management processes resulting in sustained uptake of new ways of working
  • Communication skills – must have excellent written and verbal communication skills
  • Staff training and coaching – experience developing and delivering staff training and project ongoing project management support / coaching, including direct staff management
  • Contract management skills - demonstrated experience managing contracts with external parties
  • Document preparation – proven ability to prepare a variety of types of documentation, with low error rates, including briefing notes, correspondence and reports with a high level of attention to detail and the ability to conceptually analyse information
  • Demonstrates behaviours consistent with policies and procedures and identifies and discusses improvements as part of a continuous improvement culture.

Desirable

  • Experience working in a medium-sized social impact organisation.

Beyond Blue is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender identity, sexual orientation, disability or age. We strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people. Applicants are welcome to access the Beyond Blue Innovate Reconciliation Action Plan 2020-2022 by clicking here.

To apply, please click the 'Apply' button below. Applications should include a current CV with a cover letter that addresses why you would consider yourself to be a cultural addition to Beyond Blue and how your skills and experience would be attributes to the position. For detailed information about this position including the closing date, please refer to the position description on our careers page.

Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and where required a Working With Children Check.

NOTE:Short-listing of candidates will commence prior to the closure of this role, so please do not delay submitting your application.

How to apply

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