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Operations Administrator

Australian Wildlife Conservancy

Australian Wildlife Conservancy (AWC) is the largest private (non-profit) owner of land for conservation in Australia, protecting endangered wildlife at 30 sanctuaries in which we own or manage in partnership, covering a total of more than 6.5 million hectares in iconic regions such as the Kimberley, Cape York, the Top End and Kati Thanda-Lake Eyre. With a focus on practical land management, informed by world-class science, AWC is implementing a dynamic new model for conservation.

AWC’s mission - to deliver effective conservation for all native animal species and their habitats - is achieved by:

  • Operations -delivering effective large-scale land management including fire management, feral animal control, weed control and infrastructure management.
  • Science -delivering a nationally coherent program of ecological surveys with a focus on monitoring key conservation assets and threats, conducting applied research relevant to wildlife conservation, implementing conservation programs including reintroductions, and providing advice to management.
  • Fundraising -mobilising finance (primarily, tax deductible donations) from the general public and philanthropists including through effective communication of AWC conservation programs.

The Operations Administrator will work as part of a small team (the National Operations team) which provides overall guidance and support to the AWC Operations team; in particular, sanctuary staff.

The primary responsibilities of the National Operations team are:

  • Budgets and operational planning
  • Supporting sanctuary-based staff with the implementation of:
    • Land management programs (guided by the Conservation and Science Program) covering fire management and control, weed control, and feral animal control and monitoring;
    • Asset and infrastructure development, management and maintenance.
  • Compliance and administration, including the development and implementation of policies and strategies
  • Insurance and asset management
  • Communications, fundraising and supporter event support
  • Telecommunications & Information Technology support
  • Project management for discrete infrastructure and procurement projects
  • Overseeing the implementation, compliance, administration and reporting of partnership contracts

This role reports to the Operations Manager, who in turn reports to the Chief Operations Officer. Daily supervision may also be undertaken by the Assistant Operations & Projects Manager.

The primary duties of the National Operations Coordinator are to work on:

  • Being a key point of contact for AWC regional and field-based staff looking for support services.
  • Telecommunications and internet
  • Clothing (Uniforms)
  • Insurance (Claims and additions/renewals)
  • Asset Management database (changes, additions, reporting) and centralized procurement assistance
  • Coordination and administration of operations report and sanctuary reports for the Executive and Board
  • Intranet maintenance &development (operations - subset)
  • Technical assistance, training and support to the AWC National Operations team, Regional Administration staff and field staff

To be successful, you will need:

  1. At least 3 years’ experience providing administration or technical assistant support, preferably in an operational, service or project environment.
  2. Ownership of responsibilities and project completion, showing initiative and resourcefulness.
  3. Strong organisational skills including demonstrated ability to ascertain and juggle competing priorities, executing a large number of tasks in an efficient and organised manner, and a high level of attention to detail.
  4. Intermediate to advanced knowledge of and experience with MS Suite (Word, Excel, and Outlook), general computer and touch-typing skills, and ability to create (desirable) and maintain detailed spreadsheets.
  5. Aptitude in learning and using new computer programs (TechOne finance system, web CMS) and systems (Tracertrack, EAM) including administration and management of data and outputs.
  6. Proficiency in implementing and working with administrative and basic financial management processes plus developing and working to internal controls and processes.
  7. A positive, mature attitude and strong work ethic.
  8. Professional telephone, email and personal communication skills.
  9. The ability to work effectively with a varied and diverse team within a geographically distributed organisation.
  10. A background or interest in nature conservation is highly desirable.

This is a great opportunity to be part of a growing, innovative, successful organisation which is helping shape the future of conservation in Australia. Competitive remuneration is available for a candidate with suitable experience.

Initial Enquiries to: Fiona Tran, HR Advisor | fiona.tran@australianwildlife.org | 08 9380 9633.

To submit an application, visit our careers page (linked above), select the relevant job vacancy, click ‘APPLY’ and follow the prompts.

Your application must include CV and covering letter, briefly addressing your experience, critical competencies, and interest in the role. Applications that do not meet these requirements will not be accepted.

Please note:

  1. Applicants must be an Australian citizen/permanent resident or have a suitable visa in place that allows ongoing full-time work in Australia, in order to apply for this position. Sponsorship is not available.
  2. If you apply for this role, AWC will include you in its ongoing updates and communications about its events, activities and fundraising initiatives. You may opt out of these communications at any time.
  3. Any application submitted to AWC will be handled in accordance with our Privacy Policy, available at www.australianwildlife.org/privacy. By providing us with your contact details, your consent to receive communications and direct educational material will remain current until you advise us otherwise.

To learn more about AWC’s sanctuaries, please visit our website www.australianwildlife.org/sanctuaries/.

Position Description - Operations Administrator 2020

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