• Be part of an NFP fostering world-class cancer research for women
• Deliver your strong legal EA background to help drive quality 
• Work with a small passionate and committed team driving new projects

The role is Executive Assistant and Governance Coordinator supporting the Chief Executive Officer/Company Secretary for the peak national gynaecological cancer research organisation, ANZGOG. This is an extremely varied role. Day to day responsibilities will include providing critical support to the legal and company secretarial activities of the Group across Australia and New Zealand and lead the coordination of key governance systems. The role includes Board and senior management meeting coordination and general EA activities.

This is an ideal role for someone with a strong Legal EA background who is looking to expand their experience and assist ANZGOG to conform to its legal and statutory obligations and high standards of corporate governance.

A part-time position (0.6 FTE over 3-5 days per week) reporting to the Chief Executive Officer and working closely with the senior management team and organisation Directors.

Company Secretary support to CEO

• Coordinating annual reviews of Group’s governance charter, and working with Committees Coordinator to review the committees’ terms of reference and key governance policies
• Providing and/or procuring advice for the CEO and Manager – Finance and Business on matters such as trade practices/consumer laws, legislative changes, environmental matters, workplace health and safety, employment law, superannuation
• Coordinating compliance with statutory obligations and relevant laws and regulations including ASIC and ACNC and other relevant legislation/regulations on behalf of the CEO and Manager – Finance and Business.
• Coordinate the regular cycle of Board, key subcommittee meetings and Annual General Meeting including distribution of meeting notices, out of session items, board and committee papers, action items, and preparation of minutes and agendas, in accordance with Constitution and Board Charter;

Quality in Governance

• Assist the CEO and management team with the development and review of policies, procedures and other governance related documentation to ensure appropriate governance controls across the Group in accordance with good governance principles;
• Co-ordination of people management activities which includes on and off-boarding of employees, coordinating development review meetings, training & team development processes
• Assume the role of system expert and administrator for key central legal systems and processes including our contracts database, contracts approval and signing process, sensitive cross organisation policy, guidelines and other material review and approval system & process, legal document management system and any online compliance training systems

Executive Assistance

• Provide executive assistance including complex inbox assistance, diary management, meeting co-ordination, travel management, expense reconciliations and other CEO services
• Co-ordinate key leadership team meetings and strategy workshops offsite
• Provide administrative and secretariat support and be a liaison point for matters relating to Group management

key selection criteria

• Essential - Experience in procedure and process management in a Legal or QA function
• Desired - significant experience in a Legal Executive Assistant role in private practice and/or in-house legal environment providing support at Director or Partner level
• Exposure to operating in the NFP sector favoured
• Ability to manage projects and competing deadlines, with effective stakeholder engagement and follow-up