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Amnesty International Australia 's logo

Executive Assistant - Flexible Location

Amnesty International Australia
  • Are you a passionate and motivated human rights defender?
  • Opportunity to help challenge injustice using your high level organisational and administration skills
  • Permanent, full time opportunity based in any of our Action Centres

This is an exciting opportunity to join Amnesty International Australia, providing executive level support to the National Director and other senior leaders. In this pivotal role, you will build and develop positive relationships with internal and external stakeholders to ensure high-quality effective communication across the full spectrum of people who engage with AI Australia.

This role will manage high-level business related tasks on behalf of the National Director such as, creating reports, organising travel and accommodation, taking and distributing of minutes, preparing briefs and reports, and other organisational tasks as required. The successful applicant will be able to work autonomously to tight deadlines, employ initiative to find solutions and prioritise and exercise discretion.

This role is responsible for:

  • Producing correspondence, presentations and reports both of a general and confidential nature on behalf of the National Director.
  • Managing the National Director’s diary and appointments including travel arrangements.
  • Communicating on the National Director’s behalf with the organisation's Leadership Team, executives of external organisations, Board members, employees, suppliers and key stakeholders.
  • Coordinating and preparing agendas, general minutes taking and distribution, preparation of action lists to support meeting effectiveness and organisational governance.
  • Supporting the National Director and Leadership team to ensure high-quality stakeholder engagement and cross-cultural communication across the full spectrum of people who engage with the organisation (activists, volunteers, the broader community, media, government, donors etc.).
  • Supporting the National Director with scheduling reporting deadlines, and following up reports and project outcomes to ensure deadlines are met.
  • Providing research, analysis and report development as required
  • Preparing materials and documentation as required
  • Coordinating, collating and sharing of board papers
  • Ensuring all action items from meetings and correspondence with deadlines are met within the required timeframes.
  • Project coordination or support as required

You will have:

  • Several years’ experience as an EA to senior leaders
  • Strong interpersonal, communication (both verbal and written) and negotiation skills
  • A high level of attention to detail and competence to prepare reports and presentations
  • Excellent organisational and administration skills.
  • A natural ability to manage competing priorities and work under pressure
  • Demonstrable experience handling and managing confidential information
  • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
  • Confidence to liaise with all levels of our organisation and board
  • Efficiency across Microsoft Office Suite, Google Suite, Gmail, Zoom and Slack and the ability to quickly grasp new systems and technology
  • A proactive and flexible approach to work.
  • Ability to liaise at an executive level and to work under pressure.
  • Ability to build and maintain constructive and cooperative working relationships with individuals at all levels of including the Leadership Team, Managers and employees
  • A strong work ethic, an approachable nature, and willingness to assist others
  • Familiarity with human rights issues and social change methods and tactics, including experience of mass mobilisation, activism and organising techniques
  • Demonstrated experience in or commitment to working with rights holders

To learn more about this role, please view a detailed position description. If this role sounds like you please click apply now. You must answer the following selection criteria and attach your CV/Cover Letter as part of your application.

Selection Criteria

  • Outline your previous experience as an Executive Assistant to a National Director (or equivalent).
  • Describe how you work under pressure and manage competing priorities.
  • Provide an example of when you have worked with a leadership team and influenced outcomes to meet a deadline.
  • Explain how you ensure your National Director (or equivalent) is always set up for success.

Diversity, Equality and Inclusion

AI Australia is committed to equal opportunities in all areas of our work, community and partner relationships. We want people to achieve their full potential, which will positively impact on our work and the communities in which we operate. At AI Australia, our values empower people to be themselves within an inclusive and supportive environment. We have a global, multicultural following and want to actively contribute to building a more diverse and inclusive team at AI Australia.

About Us:

Amnesty International Australia is one of Australia’s largest not for profit organisations. We are an independent, global movement that campaigns courageously for human rights for everyone.

We’re ordinary people from all walks of life, standing together for justice, freedom, human dignity and equality. We use our passion and commitment to bring torturers to justice, change oppressive laws and free people imprisoned just for voicing their opinion.

We’re independent of any government, political ideology, economic interest or religion to ensure we can speak out on human rights abuses wherever they occur.

Every day we move closer to a world where human rights are enjoyed by all.

We stand for equality, justice, freedom, and human dignity and uphold these values:

  • Empowerment - we build people power
  • Persistence - we are resolute in pursuit of our goals
  • Integrity - we hold ourselves to the highest standards
  • Courage - we are fearless in upholding human rights

How to apply

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