Aboriginal Housing Victoria (AHV) is an Aboriginal community organisation responsible for managing more than 1,500 rental properties for Aboriginal and /or Torres Strait Islander people living in Victoria.

Our vision is to ensure that Aboriginal Victorians secure appropriate, affordable housing as a pathway to better lives and stronger communities.

In addition to being the largest Aboriginal Registered Housing Agency in Australia, AHV is the lead agency for Victoria’s Aboriginal housing and homelessness policy, Mana-na worn-tyeen maar- takoort. As the housing and homeless policy lead in the Aboriginal community, AHV has responsibility to work in partnership with the Government to secure the resources and reforms to implement the policy, while we support sector development to empower Victoria’s Aboriginal community to determine its chosen housing future.

AHV's housing services are targeted to those most in need of support. Through the provision of secure housing by an Aboriginal landlord, AHV helps strengthen and maintain Aboriginal communities and cultural ties.

Working within a highly collaborative team, the Project Administration and Procurement Coordinator will have exposure to a diverse range of projects ranging from tendering, design and construction, to major works packages, general procurement through a range of differing levels of complexity including open tender, select tender and minor works’ procurement processes.

The Project Administration and Procurement Coordinator will also be responsible for working with Project Coordinators to establish and maintain data storage and filing systems to ensure maximum efficiency of the team.

The Project Administration and Procurement Coordinator will be involved with the following areas:

• Assist in and co-ordinate the Property Compliance Audit (PCA) program.
• Carrying out general project administration tasks.
• Preparation of tender and quotation documents.
• Leading administration of the procurement process within asset management projects.
• Attend meetings with members of the asset management team.
• Undertake processing of work orders and invoicing, and facilitate communication with internal and external parties relating to payment claims.
• Build effective relationships with contractors, clients and internal/ external stakeholders.
• Manage data storage and administrative project systems.

We are looking for someone who will bring a client-centred focus to the role and with the following key attributes and skills (KSC):

• Awareness and appreciation of Aboriginal societies and cultures and an understanding of the issues affecting Aboriginal people in contemporary Australia and the diversity of circumstances of Aboriginal people.
• Demonstrated experience in procurement, contract management and administrative duties.
• Demonstrated experience in managing office administrative tasks in a timely fashion.
• Strong understanding of the procurement process, experience in contract management and tendering processes.
• A good understanding of the project administration, minute taking, data storage, filing and record keeping.
• Highly organised with the ability to work on multiple tasks, manage competing priorities with proven ability to meet demanding deadlines.
• The ability to work independently, own responsibilities, use professional judgment in managing complex matters, and work well within a team.
• Exceptional and effective interpersonal, communication, negotiation and facilitation skills with experience in building and managing relationships with a wide variety of customers and stakeholders.
• Proficiency in IT systems including the Microsoft suite of application including excel and financial systems.

Aboriginal and Torres Strait Islander applicants are encouraged to apply.

A relevant tertiary or Project Management qualification is preferred.

A Victorian drivers licence is required.

A National Police Records Check and a Working with Children Check are required for this position.

This position will be based in our North Fitzroy office when COVID-19 restrictions allow us, but will be working from home until further notice. A copy of the Position Description can be found on our website, ahvic.org.au/about/ahv-careers.

Please direct enquiries about the position to Adam Sandford on 0476 839 930.