About the Australian Academy of Science

The Australian Academy of Science was founded by Royal Charter in 1954 and annually admits Australia’s leading scientists to its Fellowship. The Academy is an independent non-profit organisation that recognises outstanding contributions to science and research, provides expert advice to government, contributes to the development of science policy, promotes science education and public understanding of science, and fosters international scientific relations. This position is part of a Secretariat who work as a team to support activities undertaken by the Academy.

Employee Benefits

• Free parking in the city
• Work in a beautiful heritage site and surrounds

• Up to 17% superannuation
• Annual leave loading for all staff
• Options to salary sacrifice
• Flexible working hours
• Paid Christmas closedown
• Generous employee assistance program

About the Role

The Academy facilitates Australia’s access to global science and technology, promotes strategic partnerships between Australian and overseas researchers, and contributes Australian expertise and leadership in regional and global science networks.

The International Events and Project Coordinator provides high-level administrative support to the Academy’s Director-International to promote Australia’s International engagement by coordinating the Academy’s international symposia/workshops and programs for visiting international delegations, managing relationships between the Academy and international scientific bodies, preparing written materials for Council and Australian Government Departments and supporting the work of the Academy’s Foreign Secretary.

This position is part of a small, close-knit team, with shared responsibilities, where collaboration and engagement with the rest of the organisation, including Academy Fellows, as well as many external stakeholders across Australia and globally, is essential. The position is available on a two year fixed term contract with the possibility of extension.

Duties and Responsibilities

Reporting to the Director International Programs and Awards

1. Provide administrative support to the International Programs.
2. Coordinate the Academy’s international symposia/workshops and programs for visiting international delegations, under the direction of the Director – International Programs.
3. Maintain, monitor and provide feedback on financial records related to International Programs, in liaison with other International Programs and Finance staff, and prepare budgets for funding proposals to external agencies.
4. Use conference registration and management software to facilitate event organisation, registration and delegate management.
5. Prepare written materials on behalf of the International Programs section, including position Papers for Council, reports for Australian Government departments, and contributions to the Academy’s website, newsletters and annual report.
6. Correspond and manage the relationship between the Academy and other international scientific bodies, sister scientific Academies, Australian missions overseas and foreign missions in Australia.
7. Liaise with the President, Foreign Secretary and other Fellows to support the work of the Academy.
8. On occasion, assist with the processing and management of applications from Australian and overseas scientists, wishing to participate in the Academy’s International Programs, and assist with the administrations of successful applications, including liaison with Australian hosts of overseas scientists and arranging visits to Australia.
9. Undertake other duties as required, including sharing duties with other staff from time to time.

Qualifications and Experience

• Formal relevant qualifications (essential)
• Experience working in events management (essential)
• Proven administration and organisational experience
• Experience working with international stakeholders or programs is highly desirable

Selection Criteria

• Demonstrated ability to provide high level administrative support and program coordination
• Strong attention to detail, organisational capability and ability to manage competing priorities
• Excellent stakeholder engagement skills and be able to interact with a diverse range of people, including overseas stakeholders
• Excellent written communications skills and ability to draft complex written materials
• A commitment to workplace diversity, workplace participation, WHS and equity principles.

Contact Details

Further information on the position is available from:

Name: Nancy Pritchard, Director International Programs and Awards.

Email: [email protected] using the subject line: International Events and Project Coordinator enquiry via EthicalJobs.