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Executive Assistant / Paralegal

Grata Fund

Grata Fund is seeking an Executive Assistant / Paralegal to provide critical administrative, paralegal and office support to a small and growing team. This is a full time role based at UNSW Law and Justice Faculty, although the ideal candidate will be capable of working from home into the foreseeable future due to Covid-10 restrictions in our workplace.

The ideal candidate will have previous office experience as an executive assistant, paralegal or clerk. They will have a hawk eye for detail, a passion for organisation and a deep personal belief in social justice. They will have proven organisational skills, high level computer skills and a positive attitude.

This position is a meaningful opportunity for a dedicated Executive Assistant / Paralegal to help Australians hold governments and corporate leaders accountable when they are unwilling or unable to act to preserve and promote human rights and democracy.

About Grata Fund

Grata Fund is an innovative nonprofit organisation whose mission is to enable Australians to hold governments and corporations accountable on human rights, democratic freedoms and climate change via strategic movement-driven litigation.

We launched in 2016 by supporting Doctors for Refugees and Fitzroy Legal Service to successfully overturn draconian gag laws in the Border Force Act which threatened doctors with 2 years in prison for reporting abuse in offshore detention centres. Since then, we’ve worked to support cases ranging on issues from remote First Nations housing rights, to climate change risk, to refugee rights.

Grata Fund works closely with the legal sector, campaigners and academia to develop and fund critical game-changing public interest litigation. We regularly work with partners including the Public Interest Advocacy Centre, Human Rights Law Centre, EDO Lawyers, and Aboriginal Legal Services. Based at the UNSW Law and Justice Centres Precinct in Sydney, we plan to grow our young organisation into the leading strategic litigation incubator in the country.

Job Responsibilities

This is a role based in Kensington, Sydney, with remote work preferred until the UNSW campus re-opens in a Covid-safe manner in the future. The Executive Assistant reports to the Executive Director and is responsible for the following:

  • Administrative support: Domestic travel management, monitoring and responding to queries via info@ inbox, Executive Director diary and inbox management.
  • Operations: Updating and maintaining internal databases, filing, governance administration, minute taking, event support, volunteer recruitment and pastoral care, project management.
  • Finance: Processing expenses, invoice management on XERO, working with external accountants and bookkeepers to deliver monthly / EOFY reconciliation, accurate payroll and team salary packaging.
  • Fundraising & communications: Working with the Head of Strategic Communications to maintain Grata’s website and social media accounts. Working with the Head of Philanthropy to assist in governance updates, supporter emails, direct mail appeals and donor relationships management.
  • Paralegal support: Conducting research, drafting file notes and drafting simple agreements as directed by the Co-Heads of Strategic Litigation from time to time.

Qualifications

We’re seeking a final year or graduate law student with office experience, who has a positive attitude, is detail-oriented and has exceptional organisational skills. We are also open to making the role an Executive Assistant only role, for those who do not have legal qualifications.

You should have:

  • A hawk eye for detail: You’re the type of person who always spots the typo or grammatical error, never double books themselves, keeps their inbox perfectly organised, shows up on time, and always remembers everyone’s birthdays.
  • Positive attitude: You love to build efficient and reliable processes, you’ve also got a bias for producing results and a track record of thinking laterally to find solutions and persevering despite obstacles.
  • Organisational skills: You’ve got a demonstrated track record of prioritising and staying on top of multiple projects without dropping any balls, anticipating obstacles and using your time wisely.
  • Communications and computers: You’re a wiz at communicating complex information clearly and concisely - whether over the phone, in person or via email. You know your way around Google Drive, Google Docs, Gmail, Google Calendar, Facebook, Twitter.

Experience working in legal or corporate workplaces and experience using Xero, Nationbuilder and DoGooder are pluses but are not requirements.

1 FTE Salary: $55k plus 9.5% super, salary packaging options and 6 weeks paid annual leave.

The ideal candidate will be Sydney based and capable of working from home into the foreseeable future due to Covid-10 restrictions in our workplace.

Grata Fund hires for potential, not just experience. We make a particular effort to recruit people of colour, women and non-binary people.

Values

At Grata Fund, we value:

  • Kindness,
  • Positive Impact,
  • Growth Mindsets,
  • Results, and
  • Enjoyment.

Please apply as soon as possible as applications will be assessed on a rolling basis to start training 22 February 2021.

How to apply

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