Who We Are

The Animal Justice Party was formed in response to a growing number of voters who feel strongly that much more needs to be done through the Australian parliamentary system to assist in the wellbeing of animals. With thousands of members across Australia, elected MPs in the New South Wales and Victorian Parliaments and Local Government Councillors in Victoria, NSW and WA, the Animal Justice Party is part of a rapidly growing international movement. Our vision is a planet on which animals are treated with respect, dignity and kindness, where they are able to flourish in their respective environments, and where their unique needs and capabilities are recognised and their interests protected.

Position Overview

Location: Remote / Work-from-home

Duration: 12-month contract (3-month probation period) with the opportunity for extension

Hours: Part-time: 15 hours/week, with some flexibility

Classification: Clerks Private Sector Award [MA000002] Level 4 (approx. $57,400FTE)

We are seeking an experienced and highly organised administrative professional to join the Animal Justice Party on a part-time, working-from-home basis.

As the National Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of administrative operations at a national level for the Animal Justice Party. Your contributions will directly impact our ability to advance our mission of advocating for animal welfare through efficient and effective day-to-day support.

As this is a new role and key tasks and responsibilities may evolve over time, this position requires adaptability.

Key Tasks and Responsibilities

• Provide comprehensive administrative support, assisting with various day-to-day office duties and the implementation of operational processes and procedures;
• Coordinate meetings, including scheduling and preparation of meeting materials and supporting the Annual General Meeting;
• Take accurate meeting minutes;
• Create, update and maintain accurate records and documentation including databases, files, policies, procedures and registers;
• Manage correspondence and regularly prepare, format and proofread internal and external communications;
• Undertake basic financial administration tasks, including routine banking and processing invoices;
• Coordinate internal policy review and contribute to policy development as needed;
• Implement and improve HR procedures and training and development activities, including recruitment, onboarding and offboarding;
• Identify opportunities for process improvement, contributing ideas to foster continuous improvement and operational efficiency;
• Provide reports as directed; and
• Regularly support other initiatives and projects as needed, which may include marketing and media efforts, fundraising campaigns, IT-related tasks and more.

About You

You are a passionate and dedicated individual who shares our commitment to animal welfare and is eager to make a positive impact. Bringing enthusiasm and energy to the role, you demonstrate a positive attitude and proactive approach. You are comfortable working both independently and collaboratively, always displaying professionalism and integrity.

You thrive in dynamic environments, demonstrating resilience and adaptability in the face of evolving priorities and high-pressure situations. With high-level organisation skills and meticulous attention to detail, you excel in providing administrative support which ensures nothing falls through the cracks.

Selection Criteria

To underpin your role within the Animal Justice Party you will be committed to the Animal Justice Party’s values:

Kindness | Equality | Rationality | Non-Violence.

Key selection criteria

• Previous experience in a similar role with demonstrated administration and organisation skills, such as effectively managing records and coordinating meetings to ensure smooth operations;
• Excellent written and verbal communication skills, with experience creating written content to a high standard and in line with organisational messaging;
• A genuine commitment to delivering high-quality work, including demonstrated attention to detail;
• A proven track record of exceeding goals, such as identifying and implementing process improvements that enhance organisational efficiency;
• Expertise in multitasking and prioritising tasks, demonstrated by managing competing demands and consistently meeting deadlines;
• A proactive and initiative-driven approach, exemplified by taking ownership of projects and contributing ideas for improvement; and
• Experience in dealing with confidential information, and demonstrated capacity to maintain professional standards of behaviour in difficult and sensitive circumstances.

Desirable experience

Applicants with experience and/or skills in one or more of these areas will have an advantage:

• Marketing and media, including social media and graphic design.
• Fundraising initiatives.
• Advocacy and campaigns.
• I.T., including CRM management.
• Experience working in a membership-based organisation and/or within a political context.

A Selection Panel will interview selected applicants and make a recommendation for appointment of the successful applicant to the Board of Directors.

Conditions

All Animal Justice Party employees are expected to sign a Code of Conduct, Confidentiality and Non-Disclosure Agreement and Employee Handbook. All employees must also be willing to undergo a National Police Check prior to commencing work.

Please view the Position Description for full details about this role.