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Grants and Administration Support Officer - Melbourne / Canberra


Employer: The Whitelum Group
Work Type/s: Contract, Part Time
Classification/s: Administration, Fundraising, International Aid & Development
Sector/s: Business/Private Sector
Location: Melbourne

Job posted on: 21 March, 2019.
Applications close: 14 April, 2019. (Expired)

The Whitelum Group

The Whitelum Group is a professional consulting firm that specialises in international and community development. We provide a range of technical, advisory, facilitation and managerial services tailored to the needs of our clients. We are committed to supporting economic, social and political development that leads to positive, inclusive and sustainable impacts. We offer dynamic and rewarding career opportunities working on international and community development programs across a range of sectors in Australia, Asia and the Pacific.

Summary of Position

The Grants and Administration Support Officer will be responsible for grants administration across the AHP portfolio and overall administration tasks to assist the Support Unit with operational support to the partnership. The Support Unit administers multiple grants to Australian NGOs for the provision of humanitarian assistance and also manages grants for Disaster READY program. The role requires a highly competent individual with administration and finance skills who is able to work under direction and independently as required. The role will require drafting of grant agreements and monitoring agreements and reporting requirements including the maintenance of a grants database. The position will be expected to ensure that all grant documentation is up to date and on file and to ensure that grants funds are distributed within agreed timeframes. In humanitarian situations these timeframes are critical.

The role will also provide key support to the Support Unit team including logistics support for events and workshops, keeping minutes of meetings, supporting the analysis of data collected under the Support Unit’s management information system, support the update of reporting templates, and work with the Operations Manager & Disaster READY Coordinator on budget reporting.

Key Selection Criteria

  • Up to 5 years’ experience in program administrative support (preferably in the international aid and development sector);
  • Previous grants management and/or administrative support experience;
  • Good written and verbal communication skills;
  • The ability to work in a small team, work independently as required, and take initiative in completing assigned tasks.
  • The ability to work to deadlines and at times in a high-pressure environment;
  • Experience working with NGOs and/or with the Australian Government would be beneficial;
  • An understanding of Australia's Humanitarian sector and/or aid and development programs would be beneficial.

A full position description is available below.

How to apply for this job

This job ad has now expired, and applications are no longer being accepted.