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Program Coordinator


Employer: Midsumma Festival
Work Type/s: Contract, Part Time
Classification/s: GLBTI & Sexual Health, Media & Arts, Project Management
Sector/s: Not For Profit (NFP)
Location: Melbourne

Job posted on: 23 February, 2018.
Applications close: 09 March, 2018. (Expired)

Midsumma Festival Inc (Midsumma) is Australia's leading LGBTQIA+ arts and cultural organisation. We are a champion of queer cultures, conversations and events. With the primary festival held in summer each year, we work year-round to support artists to develop, create, present and promote their work.

Working closely with the Midsumma’s Program Manager, the Program Coordinator, in consultation with other Midsumma staff and external consultants, is responsible for the effective delivery of Midsumma Pathways: mentoring and workshop program for up to ten LGBTQIA+ artists living with disability running from May to August 2018.

 The Program Coordinator may be responsible for assisting with other event and artist development programming requirements throughout the duration of their contract.

The role is a part time fixed term project based contract related to the delivery of selected Midsumma artist development programs. Where funding arrangements change in the future there may be scope for the role to be continued with programming within Midsumma Festival.

Coordination of Midsumma Pathways (LGBTQIA+ Disability focused, artist development project)

Key responsibilities

  • Coordinate public call-outs for applicants and arrange peer-led assessment processes
  • Working within the parameters of the broader Midsumma Program, and in close consultation with the Program Manager, coordinate production and logistical needs for workshops, including all liaison with speakers, industry representatives, venues, catering and travel/accommodation arrangements
  • Develop and maintain a schedule for the efficient program management of Midsumma Pathways
  • Ensure timely delivery of Midsumma Pathways, communicating any major changes to the Program Manager
  • Ensure timely communication with program participants
  • Develop and maintain a sound relationship with external mentors, and key partner organisations
  • With the Program Manager, coordinate the distribution, negotiation and signing of all mentor contracts
  • Assist with ensuring that all monitoring and evaluation requirements as set by external funding bodies, are met and the program is acquitted in a timely manner

Artistic and Development Programming

  • Assist with the artistic programming associated with the delivery of other Midsumma development programs, non-festival artistic programming and pre-festival planning (it is hoped the role will be able to assist with Midsumma’s Futures program)

Financial Coordination

  • Collate all invoices for both programs for approval and timely payment within strict program budgets
  • Work closely with the Program Manager to forecast budget expenditure to account for project changes
  • Work within the organisation’s financial systems, policies and procedures

Key competencies

  • Demonstrated interest in LGBTQIA+ arts and culture
  • Demonstrated leadership qualities in driving results and building/maintaining relationships
  • Excellent communication skills and the ability to liaise and manage a diverse range of people of varying skill sets, including volunteers, artists and stakeholders.
  • Ability to work as a vibrant and contributing member of a small team.
  • Ability to explore new ways of doing things and provide workable ideas and suggestions.
  • Ability to manage significant workloads during peak program periods and work under pressure to meet program delivery and deadlines

Experience and qualifications

  • A desire to success in Arts Administration as demonstrated by career choices to date
  • Degree in Arts, Arts Administration or Community Development, Project Management or equivalent workplace experience
  • Excellent administration skills, with a focus on commercial acumen, planning and organising and attention to detail
  • Clear communication skills with key stakeholders, and peers
  • Demonstrated project management skills and the ability to self manage and prioritise an array of tasks of varying complexity.
  • A passion for access and inclusion, including for LGBTQIA+ peoples as well as people living with disability
  • Awareness of LGBTQIA+ communities and cultures
  • Previous experience with people living with disability will be highly regarded

Candidates who identify as ‘gender or sexuality diverse’ and/or as ‘living with disability’ are strongly encouraged to apply.

Position details

  • 6 months fixed term contract at 0.6 FTE
  • Due to the nature of event delivery, working hours outside of core business operating times (evenings and weekends) will be required during the core delivery periods and for limited lead-up events, functions and meetings
  • The position will receive the pro rata equivalent of four weeks’ annual leave and sick / personal leave pro rata, calculated upon 10 days’ sick leave per year for a full time position
  • The salary takes into account additional working hours during event delivery periods and no overtime or penalties shall be payable. Time off in lieu may be negotiated at the discretion of the Chief Executive
  • LOCATION: Midsumma Festival Office, 8/225 Bourke Street, Melbourne CBD

A position description is attached below.

How to apply for this job

This job ad has now expired, and applications are no longer being accepted.