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Office Manager


Employer: The Hunger Project Australia
Work Type/s: Part Time
Classification/s: Administration
Sector/s: Not For Profit (NFP)
Location: Sydney

Job posted on: 27 February, 2017.
Applications close: No Deadline – please apply as soon as possible

The Organisation:

The Hunger Project is a global, non-religious, non-profit organisation working to end world hunger. We believe that hunger can end, and ours is the generation that can eliminate it once and for all. In Africa, South Asia and Latin America, The Hunger Project empowers people to lead lives of self- reliance, meet their own basic needs and build better futures for their children. We believe people who currently live in poverty are not the problem – they are the solution. We don’t see a billion mouths to feed, we see a billion human beings who are enterprising and resilient. We call upon their creativity and encourage courageous leadership. Through training and education, the organisation empowers local villagers to take effective and sustainable action in the areas of health, education, adult literacy, nutrition, improved farming and food security, microfinance, water and sanitation and HIV/AIDS prevention.

Every role in THPA is in service of our work on the ground and is dedicated to transparency and accountability. We follow The Hunger Project global code of conduct. This means every staff member is conscious of ensuring that each dollar that is spent is absolutely necessary and that as a leader, you bringing out the best in those with whom you interact. 

The Role & Responsibilities: 

The role of Office Manager supports the rest of the team to successfully achieve their fundraising targets by ensuring that the office and our systems run smoothly. This role is responsible for ensuring the end-to-end investor experience is seamless and we do not miss key follow-up points in signing up new investors and securing payment on pledges.

Administration 

  • Provide general office administration support including answering the phone, picking up and distributing mail and packages and travel bookings 
  • Manage central THPA calendar 
  • Administration and maintenance of Salesforce 
  • HR process and procedures 
  • Administration Orientations of new staff and volunteers

Office/Facilities Management 

  • Liaise with our IT provider to manage computer hardware and software and resolve technology issues 
  • Ensure office equipment is functional and well maintained, and stationery supplies maintained 
  • Work with building manager and our lessor for building access passes for staff and reserving meeting space 
  • Preparing the office space for onsite events such as board meeting and other investor events 
  • Work with the staff to keep office tidy and organised, including filing of papers and regular clean-up projects 
  • Attending BULB meetings with Macquarie Foundation and other Bulb tenants 
  • Fire Warden/ First Aid Officer

PA and Staff Support 

  • Assist the CEO when required – scheduling of meetings and travel arrangements and other requirements  
  • Managing the volunteer program 
  • Coordinate on-boarding of new staff – setting up workspace, organising accounts and building access, scheduling relevant introductory meetings 
  • Maintaining the Pro-bono register 
  • Provide assistance to Marketing, Fundraising and Program teams as required during peak times (e.g. for mail campaigns, events, community campaigns) 
  • Support for direct mail to the Fundraising team 
  • Event support to the Marketing team 
  • Management of THPA Campaign Project Plan (via MS Project) 
  • National Board meetings coordination 
  • Development Boards support 

The Person: 

Background & Experience 

  • You are self-reliant and self-managing, with an eye for detail and are able to relate to our investors  
  • Excellent communication skills including friendly phone manner 
  • Experience working with customer and/or fundraising databases, ideally Salesforce.com 
  • Relevant experience in organising and managing office environments and the various projects associated  
  • Personal Assistant or equivalent experience supporting a senior executive 

Personal Attributes 

  • You appreciate the big-picture, but are happy to dive into the details and be the one responsible for getting things done – data entry, answering phones and emails, keeping the office space organised and well-stocked 
  • You are proactive, values-driven, passionate and honest 
  • You will think innovatively and creatively to manage workload, including setting up and overseeing volunteers to perform tasks 
  • You must have an adaptable and professional attitude and be able to prioritise your workload to meet deadlines 
  • While clear about your priorities, you manage new tasks with grace and good will 
  • You are passionate about working in an area where you make a huge difference! 
  • You will enjoy joining a global movement of people from all over the world playing a part in ending world hunger 
How to apply for this job

This job ad has now expired, and applications are no longer being accepted.