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Administration Officer

Employer: Palliative Care Queensland
Work Type/s: Part Time
Classification/s: Administration
Sector/s: Not For Profit (NFP)
Location: Brisbane & Gold Coast

Job posted on: 21 January, 2019.
Applications close: 30 January, 2019. (Expired)

  • Location: Brisbane (Spring Hill - opposite central station)
  • Type: Social and Community Service Employee Level 3
  • FTE: Part Time (0.55 FTE – 20.9hrs/wk), approximately 10am-2pm Monday to Friday
  • Salary range: $28-30.99/hr + Super

About the organisation

At Palliative Care Queensland (PCQ) we’re changing lives every day. We’ve been around for 30 years supporting the growth of palliative and care at the end phase of life throughout Queensland. We are a charity peak body who advocates, educates, builds capacity and raise awareness. We’re a membership based organisation with over 400 members across the state and are a member organisation of Palliative Care Australia. A job with us means you are a part of an organisation that making a real different.

Visit our website to find out more about us.

About the role

This position is responsible for undertaking a broad range of administrative and office support activities to support the smooth running of the PCQ office, with a primary focus on assisting the CEO and other PCQ team members as required.

An important aspect of this role is to provide a professional image as PCQ’s first point of contact, responding to enquiries and supporting the team.

Main Duties

  • Provide general secretarial/administrative support including word processing, minute taking, database management filing, mail distribution and photocopying
  • Manage PCQ general email account, mail, phone and tele/video conference facilitates. Accurate distribution of enquiries and updating CRM and databases
  • Support PCQ Bookkeeper with invoicing, processing online payments and keeping accurate records of all receipts and bills
  • Distribution of corporate credit card statements to staff, and ensuring receipts with statements are returned within requested timeframes; subsequent reconciliation and coding of credit cards, ensuring expenses are allocated to the correct budget line item
  • Coordinating PCQ office volunteers
  • Overseeing PCQ membership registrations and payments through the online system
  • Manage the general running of the office environment, including corporate correspondence, recycling, ordering office consumables, printing, kitchen supplies, office contracts (i.e. communications and other suppliers) etc
  • Support the events and marketing coordinator with events, including: booking meeting rooms and facilities, eventbrite set up, flyer, catering and evaluation

Skills & Experience

  • Demonstrated experience in providing secretarial and/or administrative support requiring a medium/high degree of judgement, initiative, confidentiality and sensitivity in the performance of work;
  • Able to write and edit material for publications, reports and other communications;
  • Flexible, keen to learn and willing to undertake a range of tasks;
  • Able to exercise initiative and judgement in the application of established work procedures;
  • Excellent organisational and coordination skills with proven ability to prioritise and control a demanding workload and work effectively under pressure to meet tight deadlines;
  • Demonstrated strong customer service, interpersonal and communication skills and ability to establish effective working relationships;
  • Able to work independently while being a team player;
  • Proficient in the use of computer software systems, including Microsoft Office


We offer a competitive remuneration package including an attractive salary, access to tax effective salary packaging arrangements and supportive work/life balance provisions. PCQ recognises the importance of investing in the training, learning and development of our staff.

Salary Range

Salary range – $28-30.99/hr + Superannuation + salary packaging opportunities.

Download the Position Description at or refer to the attachment below..

How to apply for this job

This job ad has now expired, and applications are no longer being accepted.