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Office Coordinator


Employer: ReachOut Australia
Work Type/s: Part Time
Classification/s: Administration, Operations & Risk Management
Sector/s: Not For Profit (NFP)
Location: Sydney

Job posted on: 05 April, 2019.
Applications close: No Deadline – please apply as soon as possible

About the Role

In this 5-hours each day, 5-day per week role, the most important thing you can bring is a real 'can do' attitude, where no task is too big or too small for you. Your ability to prioritise tasks, take initiative and work with a ‘never leaving things that you can do today till tomorrow’ attitude will be key to your success in this role. You are keen to learn and make a positive contribution to ReachOut.

The Office Coordinator is responsible for the smooth, day-to-day running of our office, including receptionist duties, maintaining the office environment, and attending to general enquiries in person, on the phone or via email.

You will be working closely with the Director of Operations, and Senior HR Manager to support them with their operational tasks and ad-hoc projects. To do this, you will have skills in administration and customer service. You will need an understanding of MS Word, Excel and Google Apps.

Main responsibilities

Reception

  • Answer the main phone, direct calls and take messages
  • Greet visitors and provide a positive first impression of ReachOut
  • Manage the info@reachout.com email

Office Administration

  • Take responsibility for the overall presentation of the office environment ensuring reception, kitchen and common areas are presentable
  • Coordinate maintenance of office equipment, stationery and kitchen supplies
  • Ensure the efficient operation of the meeting rooms and kitchen
  • Organise catering for internal and external meetings
  • Assist with induction of new staff, including Information Communication Technology (ICT) setup and desk setup
  • Liaise with ReachOut’s ICT support to resolve issues
  • Liaise with the building manager and coordinate repairs and maintenance
  • Ensure storage, furniture and meeting room technology is appropriate and well maintained
  • Act as the key point of contact for the external IT supplier, ensuring requests and tasks reflect policies and procedures
  • Support WHS initiatives – deliver regular staff training sessions and be the fire warden for the office

HR

  • Administer ReachOut’s Working with Children procedures
  • Maintain the organisation chart and seating plan
  • Assist with HR/Recruitment paperwork and filing
  • Support HR with ad hoc tasks and projects as required
  • Assist with Board, Committee, and staff functions 

Project Management Office (PMO)

  • Compile monthly PMO report using Excel
  • Setup new project codes and  folders
How to apply for this job

This job ad has now expired, and applications are no longer being accepted.