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Executive Assistant


Employer: Health Justice Australia
Work Type/s: Contract, Full Time
Classification/s: Administration, Health Promotion, Legal & Human Rights
Sector/s: Not For Profit (NFP)
Location: Sydney

Job posted on: 05 February, 2018.
Applications close: 02 March, 2018. (Expired)

  • Position reports to: CEO
  • Employment status: 2 year contract
  • Hours: Full time
  • Salary: $70-80,000 PA depending on skills and experience, plus 9.5% superannuation and generous salary packaging options[1]
  • Location: Sydney

About health justice partnerships

More than one in five people in Australia will experience three or more legal problems each year. Many of them are some of the most vulnerable and marginalised people in our community, making them hard to reach. And they are just as likely to raise their legal needs with a trusted health professional like a GP, community nurse or social worker, as with a lawyer.

That’s why health and legal organisations have been building collaborations called health justice partnerships, bringing lawyers into the care team to provide legal help to patients who need it. Adding a lawyer to the healthcare team means that health professionals are more able to spot a legal problem and have someone nearby who can solve it. Because legal problems can affect health, this means patients get better, more holistic healthcare. Working together, lawyers and health workers can better stop legal problems from harming people’s health.

About Health Justice Australia

Health Justice Australia is the national centre for health justice partnerships, a startup charity supporting the expansion and effectiveness of these partnerships through:

  • Research and evaluation;
  • Developing resources to support practitioners working in partnership; and
  • Advocating policy solutions informed by the experiences of communities using health justice partnerships and the professionals who support them, to secure lasting systemic reforms.

About this position

This is the key operational support role in a lean and agile startup charity. We are looking for someone with the skills and attitude to make a real difference in this small team with big ambitions. This highly varied role combines traditional EA and office responsibilities (diary and in-box management, booking travel, scheduling meetings, preparing Board papers and briefings, reporting to funders and compliance) with developing operating systems to support internal communications and management of projects, finances, contacts and data.

Roles and responsibilities

  1. Provides executive support including scheduling and coordinating meetings; minute taking; preparing briefings and reports; diary management; travel bookings.
  2. Administers governance including scheduling and reporting to Board and advisory processes.
  3. Coordinates reporting and other deadlines internally and externally, including meeting compliance obligations and reporting to funders.
  4. Coordinates design and implementation of ICT systems to support operations in the areas of contact and data management; internal communication and financial oversight.
  5. Monitors financial reports and makes recommendations about budget expenditure and savings.
  6. Manages events including venue logistics, registration processes and corresponding with speakers and other participants to ensure clarity of briefings about the event.
  7. Undertakes office and reception duties as needed.
  8. Provides a trusted and effective conduit of information internally and between the organisation and external stakeholders.

Key skills and competencies

Some or all of the following are needed to perform work at this level:

  1. Capacity for high level administrative support, exercising high levels of judgment, initiative, confidentiality and sensitivity in the performance of work.
  2. Sound knowledge of work activities and procedures of the organisation and opportunities to improve them.
  3. Highly accomplished computing skills, including basic operating systems (Word, Excel, Outlook, PowerPoint); managing databases; and identifying and implementing new technologies to support communications, task and project management.
  4. Shows initiative and has the ability to work autonomously with minimal supervision.
  5. Knowledge of the organisation's policies, activities, functions and values.
  6. Strong communication skills, both verbal and written.
  7. Highly developed organisational skills.
  8. A high level of interpersonal skills in dealing with internal and external stakeholders.
  9. Ability to exercise discretion and individual judgement.
  10. Demonstrates a ‘can do’ attitude.
  11. Consistently develops effective working relationships with colleagues.
  12. Accepts and assimilates feedback to improve performance.
  13. Collaborates well across different areas of the organisation.
  14. Minimum experience of 3 years in a similar role in a startup, non-profit or small to medium enterprise.

Organisational relationships

  • Supervised by the CEO
  • May supervise volunteers or interns

As a Public Benevolent Institution, Health Justice Australia is able to offer staff generous salary packaging options. The tax savings for a staff member choosing to take full advantage of the salary packaging option mean that their take home salary is more than it would be without access to salary packaging.

How to apply for this job

This job ad has now expired, and applications are no longer being accepted.