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Executive Assistant

Employer: Grata Fund
Work Type/s: Part Time
Classification/s: Administration, Advocacy & Campaigns, Legal & Human Rights
Sector/s: Not For Profit (NFP)
Location: Sydney

Job posted on: 30 October, 2018.
Applications close: 12 November, 2018. (Expired)

Grata Fund is seeking a part time (0.5 FTE) Executive Assistant to provide critical administrative and office support to a small and growing female-led team.

This position is a meaningful opportunity for a dedicated Executive Assistant to help Australians hold governments and corporate leaders accountable when they are unwilling or unable to act to preserve and promote human rights and democracy.

The ideal candidate will have previous office experience as an assistant, legal secretary or paralegal. She, he, or they will have a hawk-eye for detail, a passion for logistics and a deep personal belief in social justice. She, he or they will have proven organisational skills, high level computer skills and a ‘yes’ attitude.

Please note: We are looking to make an immediate hire so will be considering applications on a rolling basis. Please don't wait until the last minute to apply or you may miss out!

About Grata Fund

Grata Fund is an innovative nonprofit organisation whose mission is to enable Australians to hold governments and corporations accountable via litigation on human rights, democratic freedoms and climate change.

We launched in 2016 by supporting Doctors for Refugees and Fitzroy Legal Service to successfully overturn draconian gag laws in the Border Force Act which threatened doctors with 2 years in prison for reporting abuse in offshore detention centres. Since then, we’ve worked to support cases ranging on issues from remote Indigenous housing rights, to climate change risk, to technology and human rights.

Grata Fund works closely with the legal sector, campaigners and academia to develop and fund critical game-changing public interest litigation. Based at the UNSW Law Centres Precinct, we plan to grow our young organisation into the leading strategic litigation incubator in the country.

Job Responsibilities

This is a new role based in Sydney. The Executive Assistant reports to the Executive Director and is responsible for :

  • Logistics: Domestic travel management and diary management.
  • Organisation: Updating and maintaining internal databases, filing, managing our public info@ inbox, governance administration and minute-taking, volunteer coordination and project management.
  • Finances: Expense reconciliation and invoice management on XERO.


We’re seeking an experienced EA with 2+ years admin experience, who has a ‘yes’ attitude, is detail-oriented and has exceptional organisational skills.

You should have:

  • A hawk eye for detail: You’re the type of person who always spots the typo or grammatical error, never double books themselves, keeps their inbox perfectly organised, shows up on time, and always remembers everyone’s birthdays.
  • 'Yes’ attitude: While you love to build efficient and reliable processes, you’ve also got a bias for producing results and a track record of thinking laterally to find solutions and persevering despite obstacles.
    Organisational skills: You’ve got a demonstrated track record of prioritising and staying on top of multiple projects without dropping any balls, anticipating obstacles and using your time wisely.
  • Communications and computers: You’re a wiz at communicating complex information clearly and concisely - whether over the phone, in person or via email. You know your way around Google Drive, Google Docs, Gmail, Google Calendar, Facebook, Twitter and all the other things!

Experience working in a legal or corporate workplaces and experience using Xero are pluses but are not requirements.

Pro Rata (0.5 FTE) Salary: $50k plus 9.5% super and 6 weeks leave pro rata and salary packaging options.

How to apply for this job

This job ad has now expired, and applications are no longer being accepted.