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Administration Officer


Employer: The Bower Reuse & Repair Centre Cooperative Ltd
Work Type/s: Full Time
Classification/s: Administration, Recycling & Waste Management, Finance & Accounting
Sector/s: Not For Profit (NFP), Social Enterprise
Location: Sydney

Job posted on: 13 May, 2019.
Applications close: No Deadline – please apply as soon as possible

Position Summary:

The Bower is a not-for-profit environmental charity that assists the community by diverting waste from landfill through collections of preloved goods, second hand shops and workshops.

As administration officer you will manage all administrative tasks and provide organisational assistance to General Manager, Workshop Managers and Sales team. Ideally this suits an experienced office administrator with basic knowledge about Financial and Human Resource administration who wants to contribute to the Bower's growth.

Required tasks include

Organisational administration

  • Responsible for HR administration
  • Ensure WHS policies are up to date and adhered to
  • Manage membership database
  • Manage relations with suppliers
  • Roster sales staff and volunteers
  • Manage Community Service Order and Work for the Dole administration

Financial administration

Liaise with external accountant and Manage in-house financial administration incl.

  • Petty cash,
  • Cash handling and banking,
  • Time sheets
  • Consignments stock taking
  • DTS reconciliation
  • Issuing refunds and store vouchers
  • financial reports
  • Quotes and invoicing

Office administration

  • Manage office administration and filing system
  • Manage IT support incl liaise with external IT consultant
  • Coordinate internal communication/meetings/minutes/calendars
  • Assist General Manger with overall office management
  • Assist other managers when required

Event administration

  • Manage workshop portfolio
  • Manage workshop calendar and bookings
  • Adequate preparation of logistics for workshops
  • Manage logistics for other events including auction, festival stalls, exhibits, etc.,

Necessary Skills:

  • Administrative and organisational skills
  • Experience in planning and coordination of projects
  • Financial administration incl issuing invoices and preparing reports
  • Ability to negotiate with a diverse group of suppliers, partners and customers
  • General knowledge of HR and WH&S best practice
  • An ability to take minutes and write reports
  • Computer literacy including Filemaker Pro, Excel, MYOB or Xero.
  • An ability to complete projects thoroughly and on time
  • Ability to work unsupervised including prioritise and manage multiple tasks
  • Good problem solving and lateral thinking
  • Familiar with IT networks

Preferred Skills:

  • Experience in retail sector and maintaining stock control records
  • Knowledge of vintage and 2nd hand sector

What The Bower Provides:

  • Permanent Full Time contract, subject to 3 month review.
  • Pay rates according to Retail Award Lvl 6 + 2.5%
  • 20% staff discount on purchases of stock (excluding consignment).
  • Access to Bower workshop & tools (pending completion of competency appraisal).
  • Comprehensive Work Health & Safety policy to ensure safe working conditions.
How to apply for this job

This job ad has now expired, and applications are no longer being accepted.